Last updated: March 29, 2022
The Rideau Sports Centre (“RSC”, “we”, “our”, “us”) recognizes the importance of your right to privacy and wants you to be familiar with how we collect, use, and disclose any personal information that individually identifies you.
1. PERSONAL DATA WE COLLECT
We may collect and process information that relates to identified or identifiable individuals (“Personal Data”). The types of personal information that we may collect include, but are not limited to:
- Your name;
- Your title;
- Your address;
- Your phone number;
- Your email address;
- Your IP address; and
- Personal information you give us that we did not request (such as any personal information you voluntarily put into an email to us).
2. PURPOSES FOR COLLECTING YOUR PERSONAL INFORMATION
We collect, use and disclose your personal information to comply with legal and regulatory requirements and as otherwise may be permitted or required by applicable laws. We will only use the personal information that we collect for the purposes for which it was collected. Specifically, we collect your personal information for the following purposes:
- To provide you with our Services as requested by you;
- To manage, develop and enhance RCS operations, programs and services;
- To process and collect fees for service;
- To assess participant needs;
- To conduct participant satisfaction research;
- To determine program, service, employment, or volunteer eligibility;
- To collect date for statistical purposes;
- For administration, management, strategic planning, decision making, research, and allocating of resources within RSC;
- Subject to applicable law, to provide you with newsletters and articles to notify you about other programs and services provided by RSC
- To improve the Site and help us develop new services, apps, tools and Site features; and
- To meet any legal or regulatory requirements.
3. WHEN DO WE COLLECT PERSONAL INFORMATION?
We may collect your personal information when you voluntarily provide it to us by using our Site or Services. For example, we may ask you to provide personal information if you:
- Use our Site or our Services;
- Register, update, create or sign into an account on our Site and our Services;
- Send us a question or comment by email, social media or phone;
- Register to receive newsletters, articles, and updates about our Services; and
- Otherwise participate in features of our Site or our Services that ask for personal information.
4. LIMITING COLLECTION OF PERSONAL INFORMATION
5. USE, DISCLOSURE, AND RETENTION OF PERSONAL INFORMATION
To help safeguard your privacy, we will consider using non-identifiable information, such as coded or Anonymous Data that does not identify you whenever possible. We may generate Anonymous Data from personal information collected through the Site and Services by removing information that makes the data personally identifiable to an individual. We may use this Anonymous Data and aggregated data for any reasonable purpose and disclose such data to third parties in our sole discretion.
We may use and disclose your personal information to service providers, data processors and other third parties (“Third Parties”) under the following limited circumstances:
- when necessary to protect our safety, property or other rights, our representatives, customers and users of the Site, including to detect and prevent fraud;
- with your consent; or
- when otherwise required or permitted by law.
In certain circumstances, personal information can be collected, used or disclosed without your consent. For instance, RSC may disclose personal information without your prior knowledge or consent:
- to a lawyer or other legal representative of the RSC;
- to a government body or agency in certain circumstances;
- to collect a debt, or comply with a subpoena, warrant or other court order; or
- in circumstances otherwise required or permitted by law.
We retain your personal information only for as long as we need it to fulfill the purposes for which it was collected (including as required by contract with a funding partner) or as required by law.
6. DATA PROCESSORS IN OTHER COUNTRIES
As discussed in Article 5, we may engage Third Parties to perform certain services on our behalf and to otherwise provide the Services. These Third Parties may store, process, and transfer personal information on servers located outside of Canada in jurisdictions whose data protection laws may differ from those of Canada, such as the United States of America. As a result, personal information may be subject to access requests from governments, courts, or law enforcement in those jurisdictions according to the laws in those jurisdictions. For example, information may be shared in response to valid demands or requests from government authorities, courts and law enforcement officials in those countries. Subject to applicable laws in such other jurisdictions, we will use reasonable efforts to ensure that appropriate protections are in place to require our Third Parties to maintain protections on personal information that are equivalent to those that apply in Canada.
7. LINKS TO OTHER SITES
8. COOKIES, WEB BEACONS AND OTHER SIMILAR TECHNOLOGY
We may use automatic data collection technology and services that record and collect information that identifies your computer, tracks your use of our Site and collects certain other information about you and your surfing habits. This data collection technology may include cookies, web beacons and other similar devices on this Site to enhance functionality and navigation for our visitors. This technology does not personally identify you or extract any information from your computer. Data that would personally identify you is known only when voluntarily submitted.
A cookie is a small data file that is placed on the hard drive of your computer so that your computer will “remember” information when you visit a site.
Web beacons and tags are small strings of code that are used in conjunction with a cookie and allow us to record activity on our Site.
Internet tags, graphic tags, and similar web beacon type functions allow us to count the number of users who have visited a particular web page or to access certain cookies. We may use web beacons on this Site to count users and to recognize users by accessing our cookies. Being able to access our cookies allows us to personalize our Site and improve your experience at our Site. We may also include web beacons in HTML-formatted email messages that we send to determine which email messages were opened.
Information tracked through these mechanisms includes, but is not limited to:
- your IP address;
- the type of web browser and operating system being used;
- the pages of the Site a user visits; and
- other sites a user visited before visiting our Site.
You can set your internet browser up so that you are notified when cookies are stored, you can decide in each individual case whether you want to accept cookies, or you can refuse to accept any cookies. However, if you do not accept cookies, you may be restricted in how you are able to use our Site. You can delete cookies that are already stored on your hard disk at any time. You will find more details on how to do this in the operating guide for your Internet browser program.
9. THIRD-PARTY ANALYTICS
Our Site uses third-party analytics services such as Google Analytics, a web analytics service of Google, Inc. (“Google”).
Google Analytics uses “cookies” to analyze how you use our Site. The information generated by the cookie about your use of our Site (including your IP address) is sent to a Google server in the U.S. and stored there. Google will use this information to evaluate your use of our Site, compile reports on Site activity for our Site operators, and to provide other site activity-related internet services. Additionally, Google may transfer this information to a third party when required by law or in the case of third-party processing information on Google’s behalf. In no case will Google use your IP address in connection with any other information held by Google. You can set your internet browser to prohibit the installation of cookies, although we must point out that some features and functions of our Site will then be unusable.
By using our Site, you consent to the processing of data about you collected by Google in the manner described and for the above-mentioned purpose. The consent for collection and storage of data can be withdrawn at any time in the future by clicking on the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
10. INDIVIDUAL ACCESS AND ACCURACY OF PERSONAL INFORMATION
You may request access to your personal information which we may hold by contacting us at the contact information set forth below, and we will respond within the time periods provided for under applicable laws. We will need to verify your identity before providing you with the personal information we hold about you. There is no cost for such access request unless you require copies of records. We may not be able to provide you with access to your personal information if the information cannot be separated from the personal information of others, cannot be disclosed for reasons of security or commercial confidentiality, or is protected by legal privilege. If we cannot provide you with access to your personal information, we will advise you of the reasons access is being denied, unless we are prohibited by law from doing so.
You may request to update and change your personal information at the contact information set forth below. We shall endeavor to correct or complete any personal information which you advise us is inaccurate or incomplete. Where appropriate, the amended information shall be transmitted to third parties having access to such information. A statement of disagreement will be attached to records where a requested amendment cannot be made.
11. CHILDREN’S PRIVACY
We are committed to protecting the privacy of children and we do not knowingly solicit personal information from children under the age of 13. If a child has already provided us with personal information, their parent or guardian may contact us for the purpose of deleting this information.
12. ELECTRONIC COMMUNICATIONS
We comply with Canada’s anti-spam legislation (CASL) and we will not send you electronic communications in contravention of this law. As part of signing up to receive our Services, you may have also opted in to receive email communications from us. If you opted-in to receive such communications, we may use the information to communicate with you regarding our Services, provide you with other information that you request, and/or improve our service offerings.
You will always have the opportunity to “unsubscribe” from receiving any of our email or other communications at any time and we will ensure that our emails include instructions on how to unsubscribe if you no longer wish to receive future emails from us. We provide an ongoing opportunity to unsubscribe or opt-out of contact by us by using the unsubscribe button at the bottom of our email communications or by sending an email to us at firstname.lastname@example.org
15. CONTACT US
- see your personal information that you have already sent us so that you can correct, update or delete it from our files;
- if your child under 13 has used this Site and sent us personal information, delete that personal information from our files;
- ask that we not send you electronic communications or otherwise contact you; or
You may speak to our staff and volunteers by contacting us by phone or email:
Rideau Sports Centre